Companies often invest heavily in software, yet much of this spend quietly slips through the cracks. Unused licenses, fragmented contracts, and shadow IT drain resources and limit growth. Viio steps in to change that narrative. By combining intelligent technology with deep procurement expertise, Viio helps organizations reclaim wasted spend, optimize operations, and negotiate contracts with confidence, turning software management into a strategic advantage.

Founded in 2020 by serial entrepreneurs and senior executives from Europe, Viio has quickly emerged as a trusted partner for organizations across the continent. Headquartered in Copenhagen, the company boasts a team of over 30 savings specialists representing nine nationalities, managing more than €350 million in contract spend and supporting over 250,000 employees. With over €5 million raised from leading European venture capitalists and angel investors, Viio is poised to transform how businesses approach SaaS and cloud procurement.

At the heart of Viio’s philosophy is a simple yet powerful principle: Spend Wisely. This mantra extends beyond internal strategy, reflecting the company’s belief that eliminating waste, optimizing efficiency, and strategically investing in software unlock innovation and lasting value.

Discover: Uncover Hidden Spend and Shadow IT

Viio begins by bringing unprecedented clarity to all software and cloud assets, previously scattered across departments. Its multi-source discovery engine collects data from integrations, audit logs, browser extensions, desktop agents, invoices, and more.

Employee surveys validate license needs and inform rightsizing decisions, while shadow spend detection exposes unmanaged applications and vendors lurking in the background. Viio’s comprehensive vendor database, tracking thousands of apps and data points, ensures companies gain a complete, accurate view of software usage.

Manage: Centralized Control for Seamless Operations

No more juggling spreadsheets or fragmented management systems. Viio centralizes all software vendors, usage, and licenses in a single, intuitive platform. Organizations can manage vendor relationships, assign ownership roles, and stay on top of renewals with unified calendars and reminders.

A central repository for license and contract details serves as the single source of truth, enabling teams to act decisively and avoid costly oversights. The result is clarity, accountability, and efficiency across the enterprise.

Optimize: Intelligent Savings Made Simple

Viio transforms license and spend management into a proactive, strategic process. AI-powered insights identify redundant licenses, optimize usage, and prevent expensive true-ups. Usage analytics offer detailed visibility into who is using which applications, revealing trends and uncovering opportunities for cost reduction.

Organizations receive actionable recommendations for rightsizing, downsizing, and eliminating redundancies, maximizing returns on SaaS and cloud investments. Viio converts raw data into clear, actionable insights, empowering teams to make confident decisions.

Procure: Negotiation Confidence Backed by Data

Contract negotiations often consume time and resources. Viio simplifies this by providing real-time usage data, allowing companies to negotiate with confidence. Businesses can either leverage this data themselves or engage Viio’s procurement experts for end-to-end negotiation support.

This service includes benchmarking prices, interpreting contract terms, and navigating vendor relationships. Dedicated license managers oversee onboarding, offboarding, and contract compliance, ensuring procurement processes are seamless, secure, and cost-efficient.

Delivering Measurable Impact

Viio’s results are compelling. On average, customers experience a sevenfold return on investment, with savings often realized within 90 days. Companies have avoided costly tru-ups, recovered hundreds of thousands in unused licenses, and optimized tail spend—all while gaining complete visibility into their software portfolios.

By recovering up to 25% of SaaS and cloud spend, Viio allows businesses to invest strategically, eliminate waste, and create long-term value. Its combination of a data-driven platform and expert advisory services ensures companies save money while operating more efficiently and confidently.

Why Viio Stands Out in 2025

Viio unites technology and human expertise within a single intelligent spend management platform. Unlike traditional reporting-focused solutions, Viio actively identifies, recommends, and implements savings opportunities. From discovery to management, optimization, and procurement, every aspect of SaaS spend is streamlined, transparent, and strategically managed.

For organizations navigating complex software landscapes, Viio transforms procurement from a reactive task into a proactive, strategic advantage. AI-powered insights, centralized management, and expert negotiation services empower businesses to focus on growth, innovation, and long-term success.

Unlocking Strategic Value Through Smarter Spend

In an era where software spending can silently erode budgets, Viio shines as a strategic partner for smarter procurement. By delivering comprehensive visibility, actionable insights, and expert-driven negotiation support, Viio enables organizations to reclaim wasted spend, optimize licenses, and maximize the value of their software investments.

With advanced technology, skilled advisory services, and an unwavering commitment to efficiency, Viio is not merely managing software spend—it is redefining the way businesses approach SaaS procurement. The future of intelligent spend management has arrived, and Viio leads the way.

Michael Fornander | Founder & CEO

“We are redefining the way businesses discover, procure, manage, and optimise their software portfolio.”